Accounts Receivable Management

• WinSale includes a complete Accounts Receivable system to help you track and collect your in-house accounts. All charge transaction are instantly and automatically updated to the customers’ record, giving you up-to-the- minute account information.

• The system handles three type of accounting methods simultaneously:

1. Open Item Accounts with payments applied to individual invoices and finance charges calculated on open balances.

2. Balance Forward Accounts with finance charges calculated against total open balances, regardless of payments made.

3. Revolving Charge Accounts with minimum payment amounts and periodic finance charges.

• WinSale contains a built-in charge-to feature allowing you to bill merchandise to Major Accounts who offer to pay a percentage of their employee's clothing, footwear, etc. This feature allows for correct distribution of payments to the corresponding employee charges. It will also allow you to print invoices with detail other employee information (Social Security number, employee number, etc. 

• Finance Charges are calculated and printed with the click of the mouse! Finance charges may be split based on the total balance due. (1.5% under $500, 1% over $500, etc.), and can be applied to all accounts with an outstanding balance or just those accounts which did not make a minimum payment.

• Statements are completely user definable, so pre-printed or system generated statements may be used. Invoice details may be included on statements, which can be printed when you close out your month. Statements can also be reproduced in the middle of the month by customer for use as "reminders". Personal notes to your customers may also be included on your statements in order to get a quicker response to your collection efforts!

• Complete customer purchase and payment history can be viewed from the accounts receivable screen. Customer account information may also be viewed from the point of sale screen, with credit limits displayed directly on the tender screen for easy reference. Slow paying customers can be put on credit hold so that a sale to the customer’s account can not be complete unless released by a manager with the correct password authority!

• Payments made on accounts are accepted at the point of sale or may be limited to acceptance at a credit office. For auditing purposes, the salesperson’s number and the tender type are recorded, along with comments, such as a note with the customer’s check number.

• One Button monthly close our feature allows for almost effortless end of month procedures.

• WinSale will even help you with charge account collection! We offer a Collections Letter option that functions like our mailing label program. You write a series of collection letters and then sort your house account customer by balance due and last payment date. The system will automatically print letters to those customers!